job description
Join Sephora, the global leader in prestige beauty retail, as a Store Administrative Executive in the vibrant heart of Bali. This is a unique opportunity to play a pivotal role in ensuring the smooth, efficient operation of our high-traffic store in Badung, supporting both our team and clients with exceptional organizational and administrative expertise.
In this dynamic role, you will be the backbone of our store’s daily operations, managing critical administrative tasks that enable our team to deliver an unparalleled luxury shopping experience. From inventory coordination to staff scheduling and financial reporting, your precision and proactive approach will directly contribute to the store’s success in one of the world’s most sought-after retail destinations.
Sephora is committed to fostering a diverse, inclusive, and innovative work environment. If you thrive in fast-paced settings, have a passion for retail excellence, and possess strong administrative skills, we invite you to apply and help us redefine beauty retail in Bali.
Responsibility
- Manage and maintain accurate store records, including inventory logs, sales reports, and employee documentation.
- Coordinate with the store management team to ensure seamless daily operations, including staff scheduling and payroll processing.
- Oversee the ordering, tracking, and organization of office and store supplies to support operational needs.
- Process and reconcile financial transactions, including cash handling, expense reports, and vendor invoices.
- Serve as the primary point of contact for internal and external administrative inquiries, ensuring timely and professional communication.
- Assist in the preparation of monthly, quarterly, and annual reports for store performance analysis.
- Implement and maintain filing systems (digital and physical) to ensure easy retrieval of critical documents.
- Support HR-related tasks, such as onboarding new hires, managing timekeeping systems, and coordinating training schedules.
Qualifications
- Minimum of 2-3 years of experience in an administrative or operational role, preferably in retail or luxury goods.
- Proven ability to manage multiple tasks in a fast-paced environment with strong attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with retail management software.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Experience with financial processes, including budget tracking, invoicing, and basic accounting principles.
- High level of discretion and professionalism in handling confidential information.
- Passion for the beauty industry and a customer-centric mindset.