job description
Join Exal Malaysia as a Site Clerk in the vibrant region of Badung, Bali and play a pivotal role in ensuring seamless site operations. This position is ideal for detail-oriented professionals who thrive in dynamic construction environments. You will be the backbone of administrative efficiency, supporting project teams with inventory control, procurement, and coordination to keep operations running smoothly.
As part of our growing team, you will contribute to high-impact construction projects while enjoying the unique work-life balance that Bali offers. Your organizational skills and ability to manage multiple tasks will directly impact project timelines and success. Whether you're based in Canggu, Ubud, Denpasar, or nearby areas, this role provides an exciting opportunity to advance your career in the construction industry.
We are looking for a proactive individual who can maintain accurate records, streamline processes, and collaborate effectively with cross-functional teams. If you have a passion for logistics, administration, and problem-solving, this is your chance to make a difference in a fast-paced, rewarding environment.
Responsibility
- Manage and maintain accurate site documentation, including daily logs, reports, and correspondence.
- Oversee inventory control, ensuring adequate stock levels and timely procurement of materials.
- Coordinate with project managers, engineers, and suppliers to facilitate smooth workflow and resource allocation.
- Process purchase orders, invoices, and delivery notes while ensuring compliance with company policies.
- Assist in preparing cost estimates, budgets, and financial reports for project tracking.
- Liaise with internal and external stakeholders to resolve administrative or logistical issues.
- Organize and archive project files, both digital and physical, for easy retrieval and audit purposes.
- Support site meetings by preparing agendas, minutes, and follow-up actions.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Construction Management, or a related field.
- Minimum 2 years of experience in a clerical or administrative role, preferably in the construction industry.
- Strong proficiency in Microsoft Office Suite (Excel, Word) and inventory management software.
- Excellent organizational, multitasking, and time-management skills.
- Familiarity with procurement processes, vendor negotiations, and contract administration.
- High attention to detail and ability to maintain confidentiality of sensitive information.
- Effective communication skills in English (written and verbal).
- Ability to work independently and collaboratively in a fast-paced environment.