job description
Join WK Consortium as a Site Administrator in the vibrant region of Badung, Bali, and play a pivotal role in ensuring the seamless operation of our construction projects. This position is ideal for detail-oriented professionals who thrive in dynamic environments and excel in coordinating administrative, procurement, and HR functions to support on-site teams.
As the backbone of our project site operations, you will oversee critical administrative tasks, from procurement tracking to documentation management, ensuring compliance, efficiency, and timely reporting. Your organizational skills will directly contribute to the success of our construction projects, helping us maintain high standards of operational excellence in one of Indonesia’s most rapidly developing regions.
This is a unique opportunity to work with a reputable company in a role that combines office-based precision with the hands-on energy of a construction site. If you are passionate about streamlining processes and supporting team productivity, we invite you to apply and grow with us in Bali’s thriving construction industry.
Responsibility
- Manage and track procurement processes, including vendor communications, purchase orders, and inventory control to ensure timely availability of materials and resources.
- Oversee HR administrative tasks, such as attendance records, payroll coordination, and onboarding/offboarding of site personnel.
- Maintain accurate and up-to-date site documentation, including contracts, permits, safety records, and progress reports.
- Prepare and submit regular progress reports to management, highlighting key milestones, challenges, and operational metrics.
- Coordinate with project managers, engineers, and subcontractors to ensure alignment on administrative and logistical requirements.
- Implement and monitor compliance with company policies, local regulations, and industry standards for site operations.
- Organize and facilitate site meetings, including preparing agendas, minutes, and follow-up actions.
- Optimize administrative workflows to improve efficiency and reduce operational bottlenecks.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field. Relevant experience may substitute for formal education.
- Minimum of 2 years of experience in administrative roles, preferably within the construction, engineering, or project management sectors.
- Proven ability to manage procurement, HR, and documentation systems with a high degree of accuracy and attention to detail.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with project management or ERP software is a plus.
- Excellent communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels.
- Familiarity with construction site operations, safety protocols, and regulatory requirements is highly desirable.
- Organizational and multitasking abilities, with a proactive approach to problem-solving.
- Fluency in English; proficiency in Indonesian (Bahasa Indonesia) is an advantage.