job description
Join China Construction (South Pacific) Development Co Pte Ltd as a Site Administrative Assistant in the vibrant heart of Bali, Indonesia! This is a unique opportunity to contribute to a dynamic international team while enjoying the tropical work environment of Badung, Canggu, or surrounding areas.
In this role, you will play a pivotal part in ensuring smooth office operations by managing day-to-day administrative tasks. From coordinating communications to maintaining office efficiency, your organizational skills will directly support our project teams in delivering excellence. This position offers a competitive salary, professional growth, and the chance to work in one of the world’s most sought-after destinations.
If you thrive in a structured yet fast-paced environment and have a passion for administrative support, we invite you to apply and become a key part of our operations in Bali.
Responsibility
- Manage incoming and outgoing communications, including phone calls, emails, and correspondence, ensuring timely and professional responses.
- Oversee office stationery and supplies inventory, placing orders and maintaining stock levels to support daily operations.
- Coordinate office maintenance, including liaising with vendors for repairs, cleaning, and facility upkeep.
- Monitor and record employee attendance using the time management system, ensuring accuracy and compliance with company policies.
- Assist in preparing and organizing documents, reports, and presentations for meetings and project updates.
- Handle scheduling for meetings, appointments, and travel arrangements for staff and visitors.
- Maintain filing systems (both digital and physical) to ensure easy retrieval of important documents.
- Provide general administrative support to project teams, including data entry, expense tracking, and logistical coordination.
Qualifications
- Minimum of 2 years of experience in administrative support, office management, or a related field.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with time management systems.
- Strong organizational and multitasking abilities with keen attention to detail.
- Excellent written and verbal communication skills in English; knowledge of Mandarin or Indonesian is a plus.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.
- High school diploma or equivalent; a degree in Business Administration or related field is advantageous.
- Experience in the construction or engineering industry is preferred but not required.
- Demonstrated problem-solving skills and a proactive approach to tasks.