job description
Are you a detail-oriented professional looking to make a meaningful impact in the dynamic construction industry? KTC Civil Engineering & Construction is seeking a motivated Administrative Assistant to join our team in Badung, Bali. This is your chance to contribute to high-impact projects while growing your career in a supportive and fast-paced environment.
As a key member of our administrative team, you will play a vital role in ensuring smooth operations, managing documentation, and supporting project coordination. Your organizational skills and proactive approach will help drive efficiency and excellence in our daily operations.
Based in one of Bali’s most vibrant regions—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll enjoy a unique blend of professional growth and the island’s inspiring work-life balance.
Responsibility
- Manage and organize office documentation, including contracts, reports, and project files.
- Coordinate administrative support for construction projects, ensuring timely and accurate processing.
- Handle correspondence, emails, and communications with internal teams, clients, and vendors.
- Assist in scheduling meetings, preparing agendas, and maintaining calendars for key stakeholders.
- Process and track invoices, expenses, and other financial documents in compliance with company policies.
- Maintain inventory of office supplies and equipment, placing orders as needed.
- Support HR-related tasks, such as onboarding new employees and managing attendance records.
- Ensure compliance with company and industry regulations in all administrative processes.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (1-3 years) in an administrative or office support role, preferably in the construction or engineering sector.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent organizational, communication, and multitasking skills with a keen eye for detail.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with basic accounting principles and financial documentation is a plus.
- Fluency in English (written and verbal); knowledge of Indonesian (Bahasa) is advantageous.
- Strong problem-solving skills and a proactive approach to tasks.