job description
Are you a detail-oriented, proactive professional with a passion for streamlining operations? We are seeking a highly organized Administrative and Operations Assistant to join our dynamic team in Bali. In this role, you will play a pivotal part in supporting our daily transportation and logistics operations, ensuring smooth workflows, efficient coordination, and exceptional service delivery.
As part of a fast-paced environment, you will collaborate with cross-functional teams to maintain operational excellence, manage administrative tasks, and contribute to process improvements. This is an exciting opportunity for someone who thrives in a structured yet agile setting and is eager to grow within the logistics and administrative support sector.
If you are a self-starter with strong problem-solving skills and a commitment to efficiency, we invite you to apply and become a key player in our mission to deliver seamless operational support.
Responsibility
- Coordinate and manage daily transportation and logistics schedules to ensure timely deliveries and pickups.
- Assist in preparing and maintaining accurate operational reports, documentation, and records.
- Liaise with vendors, drivers, and internal teams to facilitate smooth communication and resolve operational issues.
- Monitor inventory levels and assist in procurement processes for logistics supplies and materials.
- Handle administrative tasks such as data entry, filing, and correspondence to support departmental functions.
- Implement and maintain organizational systems to improve efficiency in workflows and document management.
- Assist in budget tracking and expense reporting for transportation and operational activities.
- Provide exceptional customer service by addressing inquiries and resolving logistical concerns promptly.
Qualifications
- Minimum of 1-2 years of experience in administrative support, operations, or logistics roles.
- Strong organizational and multitasking abilities with a keen eye for detail.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic data management tools.
- Excellent communication skills in English (written and verbal) with the ability to interact professionally with stakeholders.
- Problem-solving mindset with the ability to work under pressure and meet tight deadlines.
- Basic knowledge of logistics software or transportation management systems is a plus.
- High school diploma or equivalent; a degree in Business Administration, Logistics, or related fields is advantageous.
- Willingness to work in a fast-paced environment and adapt to changing priorities.