job description
Join Matrix Concepts as a Site Administration Executive and play a pivotal role in ensuring seamless operations at our dynamic construction sites in Bali. This position is ideal for detail-oriented professionals who thrive in fast-paced environments, excelling in project documentation, stakeholder coordination, and administrative support to drive construction excellence.
As the backbone of site operations, you will manage critical documentation, streamline communication between teams, vendors, and clients, and maintain compliance with regulatory standards. Your organizational skills will directly contribute to project timelines, cost efficiency, and overall success. Based in the vibrant region of Badung, this role offers the opportunity to work on high-impact projects while enjoying Bali’s unique work-life balance.
If you are passionate about construction administration, possess strong multitasking abilities, and want to grow with a leading development firm, we invite you to apply and help shape the future of our projects.
Responsibility
- Manage and maintain all project-related documentation, including contracts, permits, and compliance records.
- Coordinate communication between site teams, subcontractors, suppliers, and corporate offices.
- Oversee the preparation and distribution of daily, weekly, and monthly reports for stakeholders.
- Ensure adherence to company policies, safety protocols, and local construction regulations.
- Assist in procurement processes, including vendor evaluations, purchase orders, and inventory tracking.
- Organize and facilitate site meetings, taking minutes and following up on action items.
- Monitor project budgets and expenses, providing administrative support for financial tracking.
- Serve as the primary point of contact for site-related inquiries and resolve administrative issues promptly.
Qualifications
- Bachelor’s degree in Business Administration, Construction Management, or a related field.
- Minimum 2 years of experience in site administration, construction support, or a similar role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools.
- Strong organizational, time-management, and problem-solving skills.
- Excellent written and verbal communication skills in English.
- Familiarity with construction terminology, documentation, and regulatory requirements.
- Ability to work under pressure, meet deadlines, and adapt to changing priorities.
- Local candidates or those willing to relocate to Bali are preferred.