job description
Join Galaxy Peak Data Center Co., Ltd., a cutting-edge leader in data center infrastructure and digital transformation, as our Senior Executive Assistant to the CEO & Senior Management. This is a high-impact role designed for a meticulous, proactive, and bilingual professional who thrives in fast-paced, dynamic environments. Based in the vibrant tech hub of Canggu, Bali, you will serve as the right hand to our CEO and senior leadership team, ensuring seamless operations, strategic communication, and executive support.
As the bridge between the CEO, senior management, and internal/external stakeholders, you will play a pivotal role in driving organizational efficiency. Your exceptional command of English and native-level Mandarin will be critical in managing cross-border communications, fostering relationships with global partners, and ensuring clarity in high-stakes interactions. This role offers unparalleled exposure to executive decision-making, strategic initiatives, and the opportunity to grow alongside a forward-thinking leadership team.
If you are a highly organized, discreet, and resourceful professional with a passion for executive support, we invite you to apply. This is your chance to contribute to a company at the forefront of digital innovation while enjoying the unparalleled lifestyle that Bali has to offer.
Responsibility
- Executive Support: Act as the primary point of contact for the CEO and senior management, managing calendars, scheduling meetings, and coordinating travel arrangements with precision.
- Communication Management: Draft, edit, and proofread high-level correspondence, presentations, and reports in both English and Mandarin, ensuring clarity and professionalism.
- Stakeholder Coordination: Facilitate seamless communication between the CEO, board members, investors, and external partners, including government agencies and clients.
- Project Oversight: Lead and coordinate cross-functional projects, ensuring deadlines are met and key deliverables are executed flawlessly.
- Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality, exercising sound judgment in all matters.
- Event & Meeting Management: Organize and execute high-profile meetings, conferences, and corporate events, both virtual and in-person.
- Administrative Leadership: Oversee office operations, including vendor management, procurement, and compliance with company policies.
- Strategic Initiatives: Assist in the preparation of board materials, strategic documents, and presentations to support executive decision-making.
Qualifications
- Experience: Minimum 5 years of experience as an Executive Assistant, preferably supporting C-level executives in a multinational or fast-growing tech company.
- Language Proficiency: Fluent in English and native or near-native Mandarin (written and verbal), with exceptional communication skills.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools (e.g., Asana, Trello).
- Organizational Skills: Exceptional time management, multitasking abilities, and attention to detail, with a proven track record of managing complex schedules.
- Problem-Solving: Ability to anticipate needs, proactively address challenges, and make sound decisions under pressure.
- Cultural Fit: Strong interpersonal skills, emotional intelligence, and the ability to build trust with senior leadership and stakeholders.
- Education: Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).
- Adaptability: Comfortable working in a fast-paced, evolving environment with a willingness to take on new challenges.