job description
Join Sigmabear Inc, a dynamic and growing company, as our Administrative Support Assistant! This fully remote role is perfect for a highly organized, detail-oriented professional based in Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung). You’ll play a key role in ensuring smooth office operations by supporting HR and administrative functions with efficiency and professionalism.
In this position, you’ll be the backbone of our daily operations, handling everything from document management and scheduling to coordinating with team members and external partners. If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in keeping things running seamlessly, this is the opportunity for you!
As part of our team, you’ll collaborate with cross-functional departments to streamline processes, maintain records, and contribute to a positive workplace culture. This role offers the flexibility of remote work while providing the chance to grow your career in a supportive and innovative company.
We’re looking for someone who is proactive, tech-savvy, and passionate about administrative excellence. If you’re ready to make an impact and grow with us, apply today!
Responsibility
- Assist in the implementation and coordination of HR and administrative procedures to ensure smooth office operations.
- Manage and organize company documents, records, and files in both digital and physical formats.
- Coordinate meetings, appointments, and travel arrangements for team members as needed.
- Support payroll processing, employee onboarding, and offboarding activities in collaboration with HR.
- Handle correspondence, including emails, letters, and internal communications, with professionalism and accuracy.
- Monitor office supplies and inventory, placing orders as necessary to maintain adequate stock levels.
- Assist in preparing reports, presentations, and other administrative documents for management review.
- Provide general administrative support to various departments, ensuring timely and efficient task completion.
Qualifications
- Minimum of 1-2 years of experience in administrative support, HR assistance, or a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a remote setting.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Detail-oriented with a high level of accuracy in data entry and document management.
- Ability to work independently, take initiative, and solve problems proactively.
- Familiarity with HR software, payroll systems, or project management tools is an advantage.
- Reliable internet connection and a dedicated workspace for remote work.