job description
Join enablesGROUP, a dynamic and forward-thinking organization, as a Senior Executive Assistant supporting senior leaders for an esteemed Australian client. This hybrid role, based in the vibrant and culturally rich island of Bali, offers the perfect blend of professional growth and an exceptional work-life balance. As the right-hand to our executives, you will play a pivotal role in ensuring seamless operations, efficient communication, and the highest level of confidentiality.
In this role, you will be the backbone of our leadership team, managing complex calendars, coordinating international travel, and handling sensitive information with discretion. Your exceptional organizational skills, attention to detail, and proactive approach will be instrumental in driving productivity and supporting strategic initiatives. This position is ideal for a highly motivated professional who thrives in a fast-paced environment and is eager to make a significant impact.
At enablesGROUP, we value innovation, collaboration, and excellence. We offer a supportive work environment, opportunities for professional development, and the chance to work with a diverse and talented team. If you are a seasoned Executive Assistant with a passion for efficiency and a desire to work in one of the world’s most beautiful locations, we invite you to apply and become a key part of our success story.
Responsibility
- Act as the primary point of contact for senior executives, managing communications, correspondence, and confidential matters with professionalism and discretion.
- Coordinate and manage complex calendars, scheduling meetings, appointments, and travel arrangements, ensuring optimal use of time and resources.
- Prepare high-quality reports, presentations, and documents, ensuring accuracy and attention to detail.
- Facilitate seamless communication between executives, internal teams, and external stakeholders, both locally and internationally.
- Organize and coordinate executive-level meetings, including logistics, agendas, and follow-up actions to drive productivity and decision-making.
- Handle sensitive and confidential information with the utmost integrity, maintaining strict confidentiality at all times.
- Anticipate the needs of executives, proactively identifying and resolving potential issues to support smooth operations.
- Assist with project management tasks, including tracking progress, deadlines, and deliverables to ensure timely completion.
Qualifications
- Minimum of 5 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably supporting C-level executives.
- Proven track record of managing complex calendars, travel arrangements, and confidential matters with efficiency and discretion.
- Exceptional written and verbal communication skills in English, with the ability to interact professionally with stakeholders at all levels.
- Strong organizational and multitasking abilities, with a keen eye for detail and a proactive approach to problem-solving.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to work independently in a hybrid environment, demonstrating self-motivation, adaptability, and a high level of professionalism.
- Experience working with international clients or teams is a strong advantage.
- Bachelor’s degree or equivalent experience in Business Administration, Communications, or a related field.