job description
Join Nanyang Technological University (NTU) as a Senior Executive in Administrative Support, where you will play a pivotal role in driving operational excellence for a world-leading aviation research and innovation institute. Based in the vibrant and dynamic environment of Bali, Indonesia, this position offers a unique opportunity to contribute to groundbreaking projects that shape the future of aviation technology, sustainability, and global mobility.
As part of a prestigious academic institution, you will collaborate with top-tier researchers, industry leaders, and administrative teams to ensure seamless project execution, compliance, and stakeholder engagement. This role is ideal for a detail-oriented, proactive professional with a passion for supporting high-impact initiatives in a fast-paced, international setting.
NTU is renowned for its commitment to innovation, academic excellence, and global impact. By joining our team, you will not only advance your career but also contribute to transformative advancements in aviation that have real-world applications.
Responsibility
- Provide high-level administrative support to senior leadership and research teams, ensuring efficient workflow and project coordination.
- Manage complex schedules, meetings, and travel arrangements for key stakeholders, including international partners and visiting scholars.
- Oversee the preparation and submission of reports, proposals, and grant applications in compliance with university and funding body requirements.
- Coordinate logistics for conferences, workshops, and seminars, including venue booking, vendor negotiations, and participant communications.
- Maintain accurate and confidential records, databases, and documentation related to research projects, budgets, and personnel.
- Liaise with internal departments (e.g., Finance, HR, Procurement) and external organizations to facilitate smooth project execution.
- Develop and implement administrative processes to enhance productivity, streamline operations, and support scalability.
- Serve as a primary point of contact for inquiries related to the institute’s administrative and operational matters.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field. Advanced degrees or certifications in project management (e.g., PMP) are a plus.
- Minimum of 5 years of progressive experience in administrative support, preferably in an academic, research, or corporate setting.
- Proven ability to manage multiple priorities in a fast-paced environment with strong organizational and time-management skills.
- Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and presentations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management tools (e.g., Asana, Trello).
- Strong interpersonal skills with the ability to build rapport with diverse stakeholders, including faculty, researchers, and external partners.
- Familiarity with budget tracking, expense reporting, and procurement processes.
- Discretion and integrity in handling sensitive and confidential information.