job description
Join Nanyang Technological University as a Senior Executive, Administrative Support and play a pivotal role in enhancing the student experience across our dynamic campuses in Bali. This position offers a unique opportunity to work closely with senior leadership, including Vice Presidents and Associate Vice Presidents, to ensure seamless administrative operations and exceptional stakeholder engagement.
As a key member of our team, you will be responsible for coordinating high-profile events, managing critical administrative tasks, and fostering strong relationships with internal and external stakeholders. Your organizational prowess and attention to detail will directly contribute to the university's mission of delivering world-class education and student services.
Based in the vibrant and culturally rich locations of Bali, this role combines professional growth with the opportunity to work in one of the world's most inspiring environments. If you are a proactive, detail-oriented professional with a passion for administrative excellence, we invite you to apply and become part of our prestigious institution.
Responsibility
- Provide high-level administrative support to Vice Presidents and Associate Vice Presidents, ensuring efficient workflow and timely execution of tasks.
- Coordinate and manage university events, including logistics, stakeholder communications, and post-event evaluations.
- Serve as the primary point of contact for internal and external stakeholders, maintaining professional and effective communication.
- Prepare and edit correspondence, reports, and presentations for senior leadership, ensuring accuracy and adherence to university standards.
- Manage schedules, appointments, and travel arrangements for senior executives, optimizing their time and productivity.
- Oversee the maintenance of confidential records and documents, ensuring compliance with university policies and data protection regulations.
- Collaborate with cross-functional teams to support student experience initiatives, including feedback collection and process improvements.
- Assist in budget tracking and financial reporting for administrative functions, ensuring transparency and accountability.
Qualifications
- Bachelor's degree in Business Administration, Public Administration, or a related field.
- Minimum of 5 years of experience in administrative support, preferably in an academic or corporate setting.
- Proven experience in event management, stakeholder engagement, and executive support.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills in English, with proficiency in additional languages being a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with administrative software.
- High level of discretion and integrity in handling confidential information.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.