job description
Are you a meticulous Document Controller with a passion for organization and process efficiency? ECG Engineering, a leading engineering firm, is seeking a detail-oriented professional to join our dynamic team remotely in Bali, Indonesia (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung preferred).
In this role, you will play a critical part in maintaining the integrity of our project documentation, ensuring compliance with quality standards, and supporting seamless collaboration across global teams. If you thrive in a structured environment, have experience with QDMS (Quality Document Management Systems), and are looking to advance your career with a reputable company, this is the perfect opportunity for you.
As a Senior Document Controller, you will work closely with project managers, engineers, and compliance teams to manage document lifecycles, version control, and distribution. Your expertise will help streamline workflows, reduce errors, and enhance operational efficiency—all while working in a flexible, remote-first environment.
Join us and take your career to the next level with a company that values precision, professionalism, and innovation. Apply now and become a key player in our mission to deliver excellence in engineering projects worldwide.
Responsibility
- Manage and maintain the company’s document control system, ensuring accuracy, version control, and compliance with industry standards.
- Oversee the creation, distribution, and archiving of project documentation, including drawings, reports, and technical specifications.
- Collaborate with cross-functional teams to ensure timely and accurate document updates and revisions.
- Implement and enforce document control procedures, including naming conventions, metadata tagging, and access permissions.
- Conduct regular audits of documentation to identify discrepancies, missing files, or outdated information.
- Provide training and support to team members on document management best practices and system usage.
- Ensure all documentation complies with regulatory requirements and company quality standards (e.g., ISO, QDMS).
- Generate reports on document status, revisions, and compliance for project stakeholders.
Qualifications
- Minimum of 3-5 years of experience as a Document Controller or in a similar administrative/technical role.
- Proven experience with Quality Document Management Systems (QDMS) or similar platforms (e.g., SharePoint, Aconex, Procore).
- Strong organizational skills with a keen eye for detail and accuracy.
- Familiarity with engineering or construction documentation is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.
- Excellent communication skills in English, both written and verbal.
- Ability to work independently in a remote setting with minimal supervision.
- Certification in document control or quality management (e.g., ISO 9001) is an advantage.