job description
The International Rice Research Institute (IRRI) is seeking a dynamic and detail-oriented Senior Administrative Coordination Officer to join our team in Bali, Indonesia. In this pivotal role, you will oversee and streamline administrative operations across multiple units, ensuring seamless coordination, compliance, and efficiency in all organizational processes.
As a key leader in administrative functions, you will play a critical role in aligning cross-departmental initiatives, optimizing workflows, and fostering a culture of operational excellence. This position offers the opportunity to contribute to IRRI’s global mission of reducing poverty and hunger through sustainable rice research while working in a collaborative, international environment.
Based in the vibrant and culturally rich region of Badung, Bali, this role combines professional growth with the chance to live in one of the world’s most sought-after destinations.
Responsibility
- Lead and coordinate administrative operations across selected units, ensuring alignment with IRRI’s strategic objectives.
- Develop, implement, and monitor administrative policies, procedures, and workflows to enhance efficiency and compliance.
- Oversee budget tracking, expense reporting, and financial administration for assigned units.
- Facilitate cross-departmental communication and collaboration to ensure smooth execution of projects and initiatives.
- Manage vendor contracts, procurement processes, and office logistics to support operational needs.
- Prepare and present regular reports on administrative performance, identifying areas for improvement.
- Ensure adherence to organizational and regulatory standards, including data privacy and security protocols.
- Mentor and supervise administrative staff, fostering professional development and team cohesion.
Qualifications
- Bachelor’s degree in Business Administration, Public Administration, Management, or a related field. Master’s degree is a plus.
- Minimum of 5 years of progressive experience in administrative coordination, office management, or a similar role, preferably in an international or NGO setting.
- Proven ability to manage multiple priorities, meet deadlines, and work under pressure in a fast-paced environment.
- Strong leadership and team management skills, with experience supervising staff.
- Excellent written and verbal communication skills in English; proficiency in additional languages is an advantage.
- Advanced proficiency in Microsoft Office Suite, ERP systems, and other administrative tools.
- Familiarity with budgeting, procurement, and compliance frameworks in a global organization.
- Demonstrated problem-solving skills and a proactive approach to process improvement.