job description
Join the City Government of San Pablo, Laguna in a dynamic Senior Administrative Assistant (Mechanical Support) role based in Bali, Indonesia. This position offers a unique opportunity to blend administrative expertise with technical mechanical support, contributing to the efficient operation of government facilities and public services.
As a key member of our team, you will provide high-level administrative assistance while leveraging your mechanical knowledge to support maintenance, logistics, and operational needs. This role is ideal for detail-oriented professionals with a passion for public service and a background in both office administration and mechanical systems.
Based in the vibrant region of Canggu, Bali, this position combines the stability of government employment with the cultural richness of one of Indonesia’s most sought-after locations. Enjoy a competitive salary, comprehensive benefits, and the chance to make a tangible impact in your community.
Responsibility
- Manage and coordinate administrative tasks, including document preparation, filing, and correspondence for mechanical and operational departments.
- Assist in the procurement, inventory, and distribution of mechanical supplies, tools, and equipment.
- Liaise between administrative staff, mechanics, and government officials to ensure smooth workflow and communication.
- Prepare reports, budgets, and financial documentation related to mechanical maintenance and facility operations.
- Schedule and organize meetings, inspections, and maintenance activities for government vehicles and infrastructure.
- Maintain accurate records of mechanical work orders, service logs, and compliance documentation.
- Provide clerical support for technical teams, including data entry, tracking of maintenance requests, and follow-up on pending tasks.
- Ensure adherence to government policies, safety protocols, and administrative procedures in all mechanical and office operations.
Qualifications
- Bachelor’s degree in Business Administration, Mechanical Engineering, or a related field; or equivalent work experience.
- Minimum 3 years of experience in administrative support, preferably in a government or technical environment.
- Proven ability to manage multiple tasks, prioritize workloads, and meet deadlines in a fast-paced setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic mechanical software/tools.
- Excellent written and verbal communication skills in English and Indonesian.
- Familiarity with government administrative procedures, procurement processes, and record-keeping standards.
- Basic knowledge of mechanical systems, vehicle maintenance, or facility operations is a plus.
- High level of integrity, confidentiality, and attention to detail.