job description
Join the Bureau of Internal Revenue as a Senior Administrative Assistant I and play a pivotal role in ensuring smooth office operations in our dynamic team. This position offers a unique opportunity to contribute to the administrative backbone of a prestigious government institution while working in the vibrant locales of Bali, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung.
As a Senior Administrative Assistant, you will be responsible for managing a wide range of administrative tasks, coordinating office activities, and providing high-level support to senior staff. Your organizational skills and attention to detail will be crucial in maintaining efficient office operations and facilitating effective communication within the bureau.
This role is ideal for individuals who thrive in a structured yet fast-paced environment and are passionate about contributing to public service. If you are a proactive professional with a knack for problem-solving and a commitment to excellence, we invite you to apply and become a part of our mission to uphold the integrity and efficiency of the Bureau of Internal Revenue.
Responsibility
- Manage and coordinate daily administrative operations, including scheduling, correspondence, and office supply management.
- Provide high-level administrative support to senior staff, including preparing reports, presentations, and meeting minutes.
- Act as a liaison between the bureau and external stakeholders, ensuring effective communication and coordination.
- Oversee the maintenance of office equipment and facilities, ensuring a conducive work environment.
- Assist in the preparation and monitoring of the office budget, ensuring compliance with financial regulations.
- Coordinate travel arrangements and logistics for staff, ensuring smooth and efficient travel plans.
- Maintain and update office records, databases, and filing systems to ensure accurate and accessible information.
- Assist in the organization of bureau events, meetings, and conferences, ensuring seamless execution.
Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in an administrative role, preferably within a government or corporate setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
- Strong communication and interpersonal skills, with the ability to interact professionally with staff at all levels.
- High level of discretion and confidentiality, with a commitment to maintaining sensitive information.
- Ability to work independently and as part of a team, with a proactive and solution-oriented approach.
- Familiarity with government administrative procedures and regulations is a plus.