job description
Join Bicol University as a Senior Administrative Assistant and play a pivotal role in supporting our dynamic academic and administrative operations. This position offers a unique opportunity to contribute to a prestigious institution while working in the vibrant and culturally rich regions of Bali, Indonesia.
As a Senior Administrative Assistant, you will be responsible for managing complex administrative tasks, coordinating with various departments, and ensuring smooth day-to-day operations. Your organizational skills, attention to detail, and ability to multitask will be key to maintaining efficiency and supporting the university’s mission.
This role is ideal for professionals with a background in administration, office management, or executive support who are looking to advance their career in a challenging yet rewarding environment. Whether you are based in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, you will have the flexibility to work in a location that suits your lifestyle while contributing to a meaningful cause.
Responsibility
- Manage and coordinate administrative tasks, including scheduling, correspondence, and document preparation.
- Liaise with faculty, staff, and external stakeholders to facilitate communication and collaboration.
- Oversee the organization and maintenance of office files, records, and databases.
- Prepare reports, presentations, and other documents to support decision-making processes.
- Assist in the planning and execution of university events, meetings, and conferences.
- Monitor and manage office supplies, equipment, and budgets to ensure operational efficiency.
- Provide high-level support to senior management, including handling confidential information with discretion.
- Implement and improve administrative processes to enhance productivity and workflow.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 3-5 years of experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Excellent written and verbal communication skills in English.
- Strong organizational, time management, and problem-solving abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Experience in managing multiple priorities and meeting tight deadlines.
- Familiarity with university or academic institution operations is a plus.