job description
Join Gambit Group as an Operations Admin Executive in the vibrant heart of Bali! This is a unique opportunity to provide high-level administrative and coordination support to our dynamic sales and business development teams, ensuring seamless operations and exceptional service delivery.
Based in one of Bali’s most sought-after locations—Cangku, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll play a pivotal role in driving efficiency, organizing workflows, and maintaining the administrative backbone of our growing organization. Your meticulous attention to detail and proactive approach will directly contribute to our mission of delivering excellence in every project.
If you thrive in a fast-paced environment, enjoy problem-solving, and have a passion for streamlining processes, this role is your chance to make a tangible impact while enjoying the unparalleled work-life balance Bali offers.
Responsibility
- Provide comprehensive administrative support to the sales and business development teams, including document preparation, scheduling, and correspondence.
- Coordinate and manage meetings, travel arrangements, and logistics for internal and external stakeholders.
- Maintain and organize company records, databases, and filing systems to ensure accuracy and accessibility.
- Assist in the preparation of reports, presentations, and proposals to support business decisions.
- Liaise with clients, vendors, and partners to facilitate smooth communication and resolve administrative queries.
- Monitor and track project timelines, deadlines, and deliverables to ensure operational efficiency.
- Implement and improve administrative processes and workflows to enhance productivity.
- Support the onboarding of new team members by preparing necessary documentation and resources.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).
- Proven experience (2+ years) in an administrative, operations, or executive support role.
- Exceptional organizational and time-management skills with the ability to multitask in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- High level of discretion and professionalism in handling confidential information.
- Problem-solving mindset with a proactive and detail-oriented approach.
- Familiarity with CRM systems, project management tools (e.g., Trello, Asana), or ERP software is advantageous.