job description
Join Phildex Industries & Development Corporation as a Sales Administrator in the vibrant heart of Bali! This is your opportunity to play a pivotal role in supporting our high-performing sales team while ensuring seamless operational efficiency. Based in one of Bali’s most dynamic areas—Canggu, Badung—you’ll contribute to a fast-paced, results-driven environment where organization, communication, and attention to detail are key.
As a Sales Administrator, you will be the backbone of our sales operations, managing critical administrative tasks that enable our team to focus on closing deals and driving revenue. From coordinating client communications to maintaining accurate sales records, your work will directly impact our ability to deliver exceptional service and maintain strong customer relationships.
If you thrive in a collaborative setting, have a passion for process improvement, and enjoy working in a multicultural environment, this role is perfect for you. Bali’s unique blend of professional opportunities and island lifestyle makes this an unmissable career move.
Responsibility
- Manage and maintain accurate sales records, databases, and customer files to ensure up-to-date information.
- Coordinate and process sales orders, invoices, and contracts, ensuring timely and error-free execution.
- Liaise with clients, sales representatives, and internal departments to facilitate smooth communication and resolve inquiries.
- Prepare and distribute sales reports, forecasts, and performance metrics to support data-driven decision-making.
- Assist in the preparation of sales presentations, proposals, and marketing materials to enhance client engagement.
- Monitor inventory levels and coordinate with logistics teams to ensure product availability and timely deliveries.
- Handle administrative tasks such as scheduling meetings, managing calendars, and organizing travel arrangements for the sales team.
- Implement and improve sales processes to increase efficiency and reduce operational bottlenecks.
Qualifications
- Bachelor’s degree in Business Administration, Marketing, or a related field (or equivalent work experience).
- Proven experience (2+ years) in sales administration, customer service, or a similar administrative role.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM software (e.g., Salesforce, HubSpot).
- Excellent organizational and time-management skills with the ability to prioritize tasks in a fast-paced environment.
- Outstanding written and verbal communication skills in English; additional languages are a plus.
- High attention to detail and problem-solving abilities to ensure accuracy in sales documentation and reporting.
- Ability to work independently and collaboratively in a team-oriented setting.
- Familiarity with sales processes, order management, and basic financial principles is advantageous.