job description
Are you a detail-oriented professional with a passion for sales and administrative excellence? Premier Wine & Spirits, Inc. is seeking a motivated Sales Administrative Assistant to join our dynamic team in Bali, Indonesia. This is an exceptional opportunity to kickstart your career in the thriving wine and spirits industry while supporting a high-performing sales team in a fast-paced, growth-oriented environment.
As the backbone of our sales operations, you will play a crucial role in ensuring seamless administrative support, enabling our sales team to focus on driving revenue and building client relationships. Youâll gain hands-on experience in sales coordination, customer relationship management, and office administrationâall while working in some of Baliâs most vibrant locations, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung.
This role is perfect for a proactive individual who thrives in a collaborative setting, enjoys multitasking, and is eager to develop both administrative and sales skills. If youâre looking for a career with growth potential, exposure to international business practices, and the chance to work in a supportive yet challenging environment, we want to hear from you!
Join us at Premier Wine & Spirits, Inc. and be part of a team that values innovation, professional development, and work-life balance in one of the worldâs most sought-after destinations.
Responsibility
- Provide comprehensive administrative support to the sales team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare, organize, and maintain sales reports, presentations, and documentation to ensure accuracy and accessibility.
- Assist in processing sales orders, invoices, and customer inquiries to facilitate smooth transactions and enhance client satisfaction.
- Maintain and update customer databases, ensuring all records are current and accurately reflect client interactions and sales activities.
- Coordinate with internal departments (e.g., logistics, finance) to resolve order discrepancies and ensure timely delivery of products.
- Handle incoming calls, emails, and correspondence professionally, directing inquiries to the appropriate team members as needed.
- Support the preparation of sales proposals, contracts, and promotional materials to assist the sales team in closing deals.
- Monitor inventory levels and liaise with warehouse teams to ensure product availability aligns with sales demands.
Qualifications
- Bachelorâs degree in Business Administration, Marketing, or a related field (or equivalent work experience).
- Minimum of 1-2 years of experience in administrative support, sales coordination, or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
- Excellent written and verbal communication skills in English; additional languages (e.g., Bahasa Indonesia) are a plus.
- Detail-oriented with a high level of accuracy in data entry, reporting, and documentation.
- Ability to work independently as well as collaboratively in a team setting.
- Familiarity with CRM software (e.g., Salesforce, HubSpot) or willingness to learn is advantageous.