job description
Join our dynamic team in Bali as a Sales Administrative Assistant and play a pivotal role in ensuring smooth operations within our fast-paced sales environment. This position offers the perfect blend of administrative support and customer engagement, allowing you to develop a versatile skill set in a vibrant workplace.
As a key member of our team, you will manage critical sales documentation, coordinate with clients, and streamline order processing to enhance efficiency. Your organizational skills and attention to detail will directly contribute to our business success while working in one of Bali’s most sought-after locations—Canggu.
We are looking for a proactive, detail-oriented professional who thrives in a collaborative setting. Whether you’re an experienced administrative assistant or an ambitious individual eager to grow in sales support, this role offers excellent opportunities for career development in a scenic and culturally rich environment.
Responsibility
- Process and manage sales orders, ensuring accuracy and timely execution.
- Prepare and maintain sales documentation, including contracts, invoices, and reports.
- Coordinate with clients and internal teams to resolve inquiries and ensure smooth communication.
- Organize and update customer databases and sales records with meticulous attention to detail.
- Assist in preparing sales presentations, proposals, and other marketing materials.
- Monitor inventory levels and liaise with the logistics team to ensure product availability.
- Handle administrative tasks such as scheduling meetings, managing calendars, and preparing agendas.
- Provide exceptional customer service by addressing client concerns and following up on requests.
Qualifications
- Minimum 1-2 years of experience in administrative support, sales coordination, or a related field.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Highly organized with the ability to multitask and prioritize deadlines effectively.
- Detail-oriented with a proactive approach to problem-solving.
- Experience with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with basic accounting principles or order management systems is advantageous.