job description
Join POLY Languages as a Remote HR & Administrative Assistant and play a pivotal role in streamlining our operations, financial management, and human resources functions. This is a unique opportunity for a detail-oriented and proactive professional to contribute to a dynamic, multicultural team while enjoying the flexibility of remote work from beautiful Bali.
In this role, you will be the backbone of our administrative and HR processes, ensuring smooth day-to-day operations, maintaining organized records, and supporting our team with strategic planning. Your ability to multitask, communicate effectively, and solve problems will be key to our success.
If you thrive in a fast-paced environment, have a passion for organization, and want to grow your career in HR and administration, we’d love to hear from you. This position offers competitive compensation, professional development opportunities, and the chance to work with a globally minded company.
Responsibility
- Manage and coordinate daily administrative tasks, including correspondence, scheduling, and document preparation.
- Assist with HR functions such as onboarding, offboarding, and maintaining employee records in compliance with company policies.
- Support financial operations by processing invoices, tracking expenses, and assisting with payroll administration.
- Develop and implement efficient filing systems (digital and physical) to ensure easy retrieval of critical documents.
- Coordinate meetings, prepare agendas, and distribute minutes to stakeholders.
- Liaise with internal teams and external partners to facilitate smooth communication and project execution.
- Monitor office supplies inventory and place orders as needed to maintain operational efficiency.
- Contribute to strategic planning by preparing reports, analyzing data, and identifying areas for process improvement.
Qualifications
- Proven experience (1-3 years) as an Administrative Assistant, HR Assistant, or in a similar role.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Familiarity with HR software (e.g., BambooHR, Gusto) or basic accounting tools is a plus.
- High attention to detail and problem-solving abilities.
- Ability to work independently with minimal supervision in a remote setting.
- Bachelor’s degree in Business Administration, Human Resources, or a related field is preferred.