job description
Join Tavor Perry as a Remote Executive Virtual Assistant (VA) and become the backbone of high-level administrative and operational support for our dynamic team. This is a unique opportunity to work flexibly from the vibrant hubs of Canggu, Ubud, Denpasar, or other Bali hotspots, while contributing to a fast-paced, international environment.
As an Executive VA, you’ll play a pivotal role in streamlining workflows, managing schedules, and ensuring seamless communication—all while enjoying the freedom of remote work. Whether you’re coordinating meetings across time zones, handling confidential correspondence, or optimizing digital tools, your organizational prowess will directly impact our efficiency and success.
We’re looking for a proactive, detail-oriented professional who thrives in a part-time role with the potential for growth. If you’re passionate about delivering exceptional support and want to be part of a forward-thinking team, this is your chance to shine.
Responsibility
- Manage and prioritize executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Handle confidential correspondence, emails, and communications with professionalism and discretion.
- Prepare reports, presentations, and documents with meticulous attention to detail.
- Coordinate with internal and external stakeholders to ensure smooth project execution.
- Organize and maintain digital filing systems, databases, and contact lists for easy retrieval.
- Conduct research and compile data to support decision-making processes.
- Monitor deadlines and follow up on action items to keep projects on track.
- Provide high-level administrative support, including expense tracking and invoice management.
Qualifications
- Proven experience (2+ years) as an Executive Assistant, Virtual Assistant, or Administrative Support role.
- Exceptional organizational and time-management skills, with the ability to multitask in a fast-paced environment.
- Strong written and verbal communication skills in English (business-level proficiency).
- Proficiency in Google Workspace (Gmail, Calendar, Drive), Microsoft Office (Word, Excel, PowerPoint), and project management tools (e.g., Trello, Asana).
- High degree of professionalism, discretion, and ability to handle sensitive information.
- Self-motivated with a proactive approach to problem-solving and process improvement.
- Reliable high-speed internet connection and a quiet workspace for remote work.
- Familiarity with CRM systems (e.g., HubSpot, Salesforce) is a plus.