job description
Join BruntWork as a Remote Executive Operations Coordinator and play a pivotal role in supporting high-level executives in a dynamic, fast-paced environment. This is a unique opportunity to work from the stunning locations of Bali while contributing to a growing team that values efficiency, organization, and strategic thinking.
As an Executive Operations Coordinator, you will be the backbone of operational excellence, ensuring seamless communication, meticulous scheduling, and proactive problem-solving. Your ability to anticipate needs, manage complex calendars, and coordinate cross-functional initiatives will directly impact the success of executive leadership.
If you thrive in a role that blends administrative precision with strategic support—and you’re excited about the flexibility of working from paradise—this position is tailored for you. Enjoy the perfect balance of professional growth and tropical living while delivering exceptional operational support.
Responsibility
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements with a high degree of accuracy and discretion.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Coordinate and streamline operational workflows, identifying inefficiencies and implementing process improvements.
- Prepare and edit correspondence, reports, and presentations to ensure clarity, professionalism, and alignment with executive priorities.
- Oversee project timelines and deadlines, proactively tracking progress and escalating potential risks or delays.
- Conduct research and compile data to support executive decision-making and strategic initiatives.
- Liaise with other departments to facilitate cross-functional collaboration and ensure alignment on key objectives.
- Maintain confidentiality and exercise sound judgment in handling sensitive information.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).
- Proven experience (3+ years) in an executive support, operations coordination, or administrative role, preferably in a fast-paced environment.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet tight deadlines.
- Strong written and verbal communication skills, with a keen eye for detail and professionalism.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with project management tools (e.g., Asana, Trello).
- High level of discretion and integrity, with experience handling confidential information.
- Proactive problem-solving mindset and the ability to work independently with minimal supervision.
- Comfortable working in a remote setting with reliable internet access and a quiet workspace.