job description
Join Tavor Perry as a Remote Executive Administrative Support Virtual Assistant (VA) and become a key player in ensuring seamless operations for high-level executives. This role offers the flexibility of remote work from the vibrant locations of Bali, Indonesia, allowing you to balance professional growth with an inspiring lifestyle.
As an Executive Admin Support VA, you will provide top-tier administrative assistance, manage schedules, coordinate communications, and handle confidential tasks with discretion and efficiency. This is a unique opportunity to contribute to a dynamic team while enjoying the benefits of a part-time, remote position.
If you are detail-oriented, proactive, and thrive in a fast-paced environment, we invite you to be one of us and take the next step in your career with Tavor Perry.
Responsibility
- Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Handle confidential correspondence, emails, and communications on behalf of executives with professionalism and discretion.
- Prepare and edit documents, reports, and presentations to ensure accuracy and clarity.
- Coordinate and facilitate virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and timely responses.
- Maintain and update databases, contact lists, and filing systems for easy retrieval of information.
- Monitor and prioritize incoming requests, ensuring urgent matters are addressed promptly.
- Assist with special projects and ad-hoc tasks as assigned by executives.
Qualifications
- Proven experience (2+ years) as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask and meet deadlines.
- Strong written and verbal communication skills in English, with a professional and polished demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
- High level of discretion and confidentiality when handling sensitive information.
- Self-motivated and able to work independently with minimal supervision in a remote setting.
- Familiarity with project management tools (e.g., Trello, Asana) and CRM systems is a plus.
- Based in or willing to relocate to Bali, Indonesia, with a stable internet connection and reliable workspace.