job description
Are you a detail-oriented professional with a passion for organization and client relationship management? Rhino Squad is seeking a Remote Administrative & CRM Support Virtual Assistant to partner with Micah, a dynamic entrepreneur focused on scaling his business. In this role, you’ll play a pivotal part in streamlining administrative workflows, managing follow-ups, and maintaining a well-organized CRM system—freeing Micah to concentrate on high-impact client service and growth initiatives.
This is a part-time, remote position ideal for candidates based in Bali (Canggu, Ubud, Denpasar, or surrounding areas) who thrive in a flexible, results-driven environment. You’ll work closely with Micah to ensure seamless operations, proactive communication, and a structured approach to client and project tracking.
If you’re a self-starter with exceptional organizational skills and a knack for CRM tools, we’d love to hear from you. Join us in empowering Micah’s business to reach new heights!
Responsibility
- Manage and organize Micah’s CRM system, ensuring accurate and up-to-date client records, interactions, and follow-ups.
- Handle administrative tasks such as email management, calendar scheduling, and document preparation.
- Coordinate client communications, including responses to inquiries, meeting confirmations, and post-meeting follow-ups.
- Track and report on key metrics (e.g., lead conversion, client engagement) to support data-driven decision-making.
- Assist in preparing presentations, proposals, and other business materials as needed.
- Proactively identify opportunities to improve administrative efficiency and CRM workflows.
- Collaborate with Micah to prioritize tasks and ensure deadlines are met.
- Maintain confidentiality and discretion in handling sensitive business and client information.
Qualifications
- Proven experience (2+ years) in administrative support, virtual assistance, or CRM management.
- Proficiency in CRM platforms (e.g., HubSpot, Salesforce, Zoho, or similar) and tools like Google Workspace, Microsoft Office, or Notion.
- Exceptional written and verbal communication skills in English.
- Strong organizational and time-management abilities, with a meticulous eye for detail.
- Ability to work independently with minimal supervision in a remote setting.
- Familiarity with project management tools (e.g., Trello, Asana, ClickUp) is a plus.
- Tech-savvy with a quick learning curve for new software and systems.
- Based in Bali (preferably Canggu, Ubud, Denpasar, or nearby areas) with a stable internet connection.