job description
Join North Eastern Mindanao State University as a Records Officer I in the vibrant region of Badung, Bali. This is a unique opportunity to contribute to the efficient management of institutional records while working in one of Indonesia’s most dynamic and culturally rich locations.
As a Records Officer, you will play a pivotal role in maintaining, organizing, and securing the university’s official documents and archives. Your work will ensure compliance with regulatory standards, streamline administrative processes, and support the university’s mission of academic excellence.
This full-time position offers a competitive salary, professional growth opportunities, and the chance to work in a collaborative environment. If you are detail-oriented, organized, and passionate about records management, we invite you to apply and become part of our dedicated team.
Responsibility
- Manage and maintain the university’s physical and digital records in accordance with established policies and procedures.
- Classify, index, and archive documents to ensure easy retrieval and compliance with legal and institutional requirements.
- Develop and implement records management systems to improve efficiency and accessibility.
- Coordinate with various departments to collect, update, and disseminate records as needed.
- Ensure the confidentiality, integrity, and security of all institutional records.
- Prepare reports and summaries of records-related activities for administrative review.
- Assist in the digitization of paper records to enhance preservation and accessibility.
- Provide training and guidance to staff on proper records management practices.
Qualifications
- Bachelor’s degree in Library Science, Information Management, Public Administration, or a related field.
- At least 1-2 years of experience in records management, administrative support, or a similar role.
- Strong knowledge of records management principles, practices, and regulatory requirements.
- Proficiency in using records management software and digital archiving tools.
- Excellent organizational, analytical, and problem-solving skills.
- High attention to detail and accuracy in handling sensitive information.
- Effective communication and interpersonal skills to collaborate with diverse stakeholders.
- Ability to work independently and manage multiple priorities in a fast-paced environment.