job description
Join Thermovar Pipes Sales And Services as a Purchasing and Administrative Assistant in the vibrant heart of Bali! This role is perfect for detail-oriented professionals who thrive in dynamic environments, supporting both procurement and office operations to ensure seamless business functionality.
As a key member of our team, you will play a pivotal role in managing purchasing activities, vendor relations, and administrative tasks that keep our operations running smoothly. Your organizational skills and ability to multitask will directly contribute to the efficiency and success of our growing company.
Based in one of Baliâs most sought-after locationsâwhether itâs the creative hub of Canggu, the cultural center of Ubud, or the bustling business districts of Denpasar or Kutaâyouâll enjoy a work environment that blends professionalism with the islandâs unique charm.
If youâre passionate about streamlining processes, maintaining strong supplier relationships, and providing top-tier administrative support, weâd love to hear from you. Apply today and take the next step in your career with a company that values precision, teamwork, and growth.
Responsibility
- Assist in the procurement of materials, supplies, and services by preparing purchase orders, negotiating with vendors, and ensuring timely deliveries.
- Maintain accurate records of purchases, inventory levels, and vendor contracts to support financial and operational reporting.
- Coordinate with internal departments to assess purchasing needs and align procurement activities with business objectives.
- Manage administrative tasks such as filing, data entry, and document preparation to ensure office operations run efficiently.
- Liaise with suppliers to resolve discrepancies, track shipments, and maintain strong professional relationships.
- Prepare and process invoices, expense reports, and other financial documents in compliance with company policies.
- Assist in organizing meetings, scheduling appointments, and coordinating travel arrangements for staff as needed.
- Contribute to process improvements by identifying inefficiencies and proposing solutions to enhance productivity.
Qualifications
- Bachelorâs degree in Business Administration, Supply Chain Management, or a related field. Relevant experience may substitute for formal education.
- Proven experience (1-3 years) in purchasing, procurement, or administrative roles, preferably in a fast-paced environment.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent communication and negotiation skills, both written and verbal, in English.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with procurement software or ERP systems.
- Attention to detail and a high degree of accuracy in data management and financial documentation.
- Ability to work independently and collaboratively in a team-oriented setting.
- Knowledge of basic accounting principles and inventory management is a plus.