job description
Join PT. TROPIKAL SISTEM as a Project Secretary and become the administrative backbone of our dynamic construction projects in Sanur, Bali. This role is perfect for detail-oriented professionals who thrive in fast-paced environments, ensuring seamless operations and precision in every task.
As a key member of our team, you will provide essential support to the Project Supervisor, managing documentation, coordinating communications, and maintaining organizational efficiency. Your contributions will directly impact project timelines, client satisfaction, and team productivity.
Based in the heart of Bali’s vibrant Denpasar Selatan region, this position offers a unique opportunity to work in a growing industry while enjoying the island’s rich culture and professional opportunities. If you’re passionate about administrative excellence and eager to support high-impact construction initiatives, we’d love to hear from you.
Responsibility
- Manage and organize project documentation, including contracts, reports, and correspondence.
- Coordinate meetings, prepare agendas, and distribute minutes for project stakeholders.
- Liaise with clients, vendors, and internal teams to ensure smooth communication and timely follow-ups.
- Maintain accurate records of project expenses, budgets, and administrative activities.
- Prepare and edit professional documents, presentations, and emails with precision.
- Schedule and track project deadlines, milestones, and deliverables.
- Assist in procurement processes, including vendor inquiries and purchase order management.
- Uphold confidentiality and data integrity for all project-related information.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Proven experience (1-3 years) in administrative or secretarial roles, preferably in construction or project-based environments.
- Excellent command of English and Indonesian (written and verbal).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
- Strong organizational skills with the ability to multitask and prioritize under tight deadlines.
- High attention to detail and a proactive approach to problem-solving.
- Familiarity with construction terminology and processes is a plus.
- Ability to work independently and collaboratively in a team-oriented setting.