job description
Join PT BAISELINDO ASIA NETWORK as a Project Assistant (Document Controller) in the heart of Bali! This is a unique opportunity to support dynamic projects while enjoying the vibrant work-life balance of one of Indonesia’s most sought-after destinations.
As a Document Controller, you will play a pivotal role in maintaining accurate, organized, and accessible project documentation. Your meticulous attention to detail and strong administrative skills will ensure seamless collaboration across teams, compliance with company standards, and efficient workflows. Whether you're based in Canggu, Ubud, or any of Bali’s bustling hubs, you’ll contribute to high-impact projects in a professional yet inspiring environment.
If you thrive in structured yet fast-paced settings and have a passion for organization and precision, we’d love to hear from you. This contract role offers competitive compensation, professional growth, and the chance to work with a forward-thinking team in a tropical paradise.
Responsibility
- Manage, organize, and maintain project documentation in both digital and physical formats, ensuring version control and accessibility.
- Coordinate with project teams to collect, review, and distribute documents, including contracts, reports, and technical drawings.
- Implement and enforce document control procedures to comply with company and industry standards.
- Track document revisions, updates, and approvals, ensuring all stakeholders have access to the latest versions.
- Assist in preparing project status reports, meeting minutes, and other administrative deliverables.
- Liaise with internal and external stakeholders to facilitate smooth document exchanges and archiving.
- Utilize document management systems (DMS) or tools to streamline processes and improve efficiency.
- Support ad-hoc administrative tasks related to project coordination and office operations.
Qualifications
- Minimum 1-2 years of experience in document control, project assistance, or administrative roles, preferably in a corporate or project-based environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with document management software.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced setting.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Keen attention to detail and a high degree of accuracy in handling confidential and sensitive information.
- Ability to work independently and collaboratively in a team-oriented environment.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
- Experience in construction, engineering, or IT projects is advantageous but not required.