job description
Are you a detail-oriented professional with a passion for ensuring seamless project execution? Wee Guan Construction Pte Ltd is seeking a Project Administrator / Coordinator to join our dynamic team in Bali, Indonesia. In this pivotal role, you will play a key part in supporting project delivery, maintaining high standards of safety and quality, and ensuring administrative efficiency across our construction projects.
Based in the vibrant region of Badung (covering areas like Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, and Kuta), you will collaborate with cross-functional teams to streamline operations, manage documentation, and facilitate communication between stakeholders. This is an excellent opportunity for an organized and proactive individual to contribute to impactful construction projects while advancing their career in a fast-paced, international environment.
If you thrive in a structured yet dynamic setting and are committed to excellence, we invite you to apply and become a part of our mission to deliver exceptional construction solutions.
Responsibility
- Coordinate and monitor project timelines, ensuring adherence to deadlines and milestones.
- Manage project documentation, including contracts, permits, reports, and correspondence.
- Liaise with internal teams, clients, and external vendors to facilitate smooth project execution.
- Assist in budget tracking and expense reporting to ensure financial accountability.
- Conduct regular site visits to verify compliance with safety, quality, and regulatory standards.
- Prepare and distribute meeting agendas, minutes, and progress updates to stakeholders.
- Maintain organized filing systems (digital and physical) for easy retrieval of project-related documents.
- Support the procurement process by coordinating with suppliers and tracking material deliveries.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Project Management, Construction Management, or a related field.
- Minimum 2-3 years of experience in project coordination, administration, or a similar role, preferably in the construction industry.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., Primavera, MS Project).
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills to interact with diverse stakeholders.
- Familiarity with construction terminology, safety protocols, and regulatory requirements.
- Detail-oriented with a proactive approach to problem-solving.
- Ability to work independently and as part of a team in a fast-paced environment.