job description
Join MX Engineering, a leading construction firm, as a Project Administrator in the vibrant and growing region of Bali, Indonesia. This is an exciting opportunity for a detail-oriented professional to play a crucial role in supporting our construction teams across high-impact projects in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung.
As a Project Administrator, you will be the backbone of our project operations, ensuring seamless coordination, documentation, and compliance. You’ll work closely with project managers, engineers, and stakeholders to maintain project timelines, manage critical documentation, and facilitate smooth communication across all levels. This role is perfect for someone who thrives in a fast-paced environment, enjoys problem-solving, and is passionate about contributing to the success of large-scale construction projects.
Bali offers a unique blend of professional growth and an exceptional quality of life, with its stunning landscapes, rich culture, and dynamic expat community. If you’re looking to advance your career in construction administration while enjoying the best of island living, this is the opportunity for you.
MX Engineering is committed to fostering a collaborative and inclusive work environment. We offer competitive compensation, professional development opportunities, and a supportive team culture. Apply now and be part of a company that values your expertise and drives innovation in the construction industry.
Responsibility
- Coordinate and manage project documentation, including contracts, permits, and compliance records, ensuring accuracy and accessibility for all stakeholders.
- Liaise with project managers, engineers, subcontractors, and clients to facilitate smooth communication and resolve administrative issues.
- Maintain and update project schedules, timelines, and milestones using project management tools to ensure on-time delivery.
- Prepare and distribute project reports, meeting minutes, and other critical documents to keep all parties informed and aligned.
- Assist in budget tracking and cost control by monitoring expenses, invoices, and financial documentation.
- Ensure compliance with local regulations, safety standards, and company policies across all project sites.
- Organize and coordinate project meetings, site visits, and stakeholder presentations to support project progress.
- Provide administrative support to the project team, including filing, data entry, and other ad-hoc tasks as required.
Qualifications
- Minimum of 2-3 years of experience in project administration, construction administration, or a related field.
- Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., MS Project, Trello, Asana).
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Detail-oriented with a keen eye for accuracy in documentation and data management.
- Ability to work independently and collaboratively in a team environment.
- Knowledge of construction processes, terminology, and compliance requirements is highly desirable.
- Experience working in Bali or Indonesia is an advantage but not required.