job description
The Department of Science and Technology Philippines (DOST) is seeking a highly organized and detail-oriented Project Administrative Assistant to support the implementation of Gender and Development (GAD) activities, programs, and initiatives in the NCR region. This role is pivotal in ensuring smooth administrative operations, coordination, and documentation for projects that promote gender equality and inclusive development in science and technology.
As part of a dynamic team, you will collaborate with cross-functional stakeholders, manage project timelines, and maintain compliance with organizational and governmental standards. This is an excellent opportunity for professionals passionate about administrative excellence, social impact, and public service to contribute to nation-building through science and innovation.
Based in the vibrant and culturally rich locations of Bali, Indonesia, this role offers a unique blend of professional growth and work-life balance in a tropical paradise.
Responsibility
- Provide comprehensive administrative support for GAD-related projects, including scheduling, correspondence, and documentation.
- Coordinate with internal and external stakeholders to ensure timely execution of programs and initiatives.
- Prepare and maintain project reports, budgets, and financial records in compliance with DOST guidelines.
- Assist in the organization of workshops, seminars, and training sessions focused on gender mainstreaming and capacity building.
- Monitor project milestones and deliverables, ensuring adherence to timelines and quality standards.
- Manage logistics for meetings, travel, and procurement of supplies as needed for project implementation.
- Maintain an organized filing system (digital and physical) for all project-related documents.
- Support the development of communication materials (e.g., newsletters, presentations) to promote GAD initiatives.
Qualifications
- Bachelor’s degree in Business Administration, Public Administration, Social Sciences, or a related field.
- At least 2-3 years of experience in administrative support, project coordination, or a similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
- Excellent written and verbal communication skills in English; knowledge of Filipino is a plus.
- Highly organized with attention to detail and the ability to multitask in a fast-paced environment.
- Familiarity with gender and development (GAD) frameworks and public sector operations is advantageous.
- Ability to work independently and collaboratively in a team-oriented setting.
- Willingness to relocate to or work remotely from Bali, Indonesia (preferred).