job description
Join N & T Engineering Enterprise (Pte) Ltd, a leading engineering firm with a global footprint, as our Project Administration Assistant in the vibrant and dynamic setting of Bali, Indonesia. This is an immediate start opportunity for a detail-oriented and proactive professional to support our project teams in delivering excellence across multiple engineering initiatives. If you thrive in a fast-paced environment and are passionate about administrative efficiency, this role offers the perfect blend of challenge and growth in one of the worldâs most sought-after destinations.
As the backbone of our project operations, you will play a critical role in ensuring seamless coordination, documentation, and communication across teams. This position is ideal for someone who enjoys multitasking, problem-solving, and contributing to the success of high-impact projects. With a competitive salary package and the opportunity to work in Baliâs most desirable locationsâincluding Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badungâthis is your chance to advance your career while enjoying the islandâs unparalleled lifestyle.
We offer a collaborative work environment, professional development opportunities, and the flexibility to work in a hybrid setting. If youâre ready to take the next step in your administrative career and make a tangible impact, weâd love to hear from you!
Responsibility
- Provide comprehensive administrative support to project teams, including scheduling meetings, preparing reports, and maintaining project documentation.
- Coordinate communication between internal teams, clients, and external stakeholders to ensure timely and accurate information flow.
- Assist in the preparation and tracking of project budgets, invoices, and financial documentation.
- Maintain and update project databases, ensuring all records are accurate, organized, and easily accessible.
- Organize and manage project-related travel arrangements, including flights, accommodations, and itineraries for team members.
- Prepare and distribute project status updates, meeting minutes, and other critical documents to stakeholders.
- Support the procurement process by liaising with vendors, tracking orders, and ensuring timely delivery of project materials.
- Assist in the onboarding of new project team members, including documentation and orientation support.
Qualifications
- Minimum of 2-3 years of experience in a project administration or office support role, preferably in engineering, construction, or a related industry.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Trello, Asana, or MS Project).
- Excellent organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Exceptional written and verbal communication skills in English; proficiency in Bahasa Indonesia is a plus.
- Detail-oriented with a high level of accuracy in data entry, documentation, and reporting.
- Ability to work independently, take initiative, and solve problems efficiently.
- Experience with financial tracking, budgeting, or procurement processes is highly desirable.
- Familiarity with engineering or construction project workflows is an advantage.