job description
Astra Cooperative, a subsidiary of the renowned Astra International Group, is seeking a highly organized and proactive Administrative Secretary to join our team in Bali on a maternity leave cover basis. This is a unique opportunity to contribute to a dynamic organization committed to delivering exceptional service and fostering community welfare.
In this role, you will play a pivotal part in ensuring the smooth operation of our administrative functions. You will work closely with our management team, providing essential support to maintain efficiency and productivity. This position offers a chance to gain valuable experience in a professional, fast-paced environment while making a meaningful impact.
Based in the vibrant region of Badung, you will enjoy a collaborative work culture that values integrity, excellence, and innovation. Whether you are an experienced secretary or an aspiring professional looking to advance your career, this role provides the perfect platform to develop your skills and grow within a well-established cooperative.
Responsibility
- Manage and organize daily administrative tasks, including correspondence, filing, and documentation.
- Coordinate meetings, prepare agendas, and take accurate minutes for internal and external stakeholders.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and discretion.
- Maintain and update office records, databases, and filing systems to ensure easy retrieval of information.
- Assist in the preparation of reports, presentations, and other business documents.
- Liaise with other departments and external partners to facilitate seamless operations.
- Manage office supplies inventory and place orders as needed to ensure adequate stock levels.
- Provide general support to the management team, including scheduling and travel arrangements.
Qualifications
- Minimum of 2 years of experience in an administrative or secretarial role, preferably in a corporate or cooperative environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Excellent written and verbal communication skills in both English and Indonesian.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- High attention to detail and accuracy in handling confidential information.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field is a plus.
- Familiarity with office management procedures and basic accounting principles is advantageous.