job description
Are you an organized and detail-oriented professional looking to support dynamic projects in a remote setting? Bentleigh Sign Group is seeking a Project Admin Assistant to join our team and provide essential administrative support to our Australia-based projects. This role is perfect for individuals with strong coordination skills, a knack for multitasking, and a passion for ensuring smooth project execution.
As a Project Admin Assistant, you will play a crucial role in maintaining project documentation, facilitating communication between teams, and ensuring deadlines are met. This position offers the flexibility of remote work while contributing to impactful projects in the signage and design industry.
If you thrive in a fast-paced environment and enjoy supporting project teams, we encourage you to apply and become a valued member of our growing organization.
Responsibility
- Assist in the coordination and administration of project activities, ensuring timely completion of tasks.
- Maintain and update project documentation, including reports, schedules, and meeting minutes.
- Facilitate communication between project teams, stakeholders, and clients to ensure alignment and clarity.
- Monitor project timelines and deadlines, providing reminders and updates as needed.
- Manage project-related correspondence, including emails, calls, and virtual meetings.
- Support the preparation of project proposals, presentations, and other deliverables.
- Assist in tracking project budgets and expenses, ensuring accuracy and compliance.
- Provide general administrative support, including data entry, filing, and record-keeping.
Qualifications
- Proven experience in an administrative or project support role, preferably in a remote setting.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
- Ability to work independently with minimal supervision while maintaining high attention to detail.
- Experience in coordinating projects or supporting project teams is highly desirable.
- Familiarity with the signage or design industry is a plus but not required.
- High school diploma or equivalent; additional certification in administration or project management is advantageous.