job description
Join Yongyang as a Project Admin Assistant and play a pivotal role in supporting our dynamic project teams across Bali. This position is ideal for detail-oriented professionals who thrive in fast-paced environments and are passionate about ensuring seamless administrative operations. You will be the backbone of project coordination, handling documentation, record-keeping, and logistical support to drive project success.
Based in the vibrant regions of Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, you’ll enjoy a collaborative work culture while contributing to impactful projects. Whether you're organizing meetings, maintaining project files, or assisting with reporting, your work will directly enhance team efficiency and project outcomes.
If you’re a proactive individual with strong organizational skills and a knack for multitasking, we’d love to hear from you. Apply today and take the next step in your administrative career with a company that values growth and excellence.
Responsibility
- Provide comprehensive administrative support to project teams, including scheduling meetings, preparing agendas, and distributing minutes.
- Maintain and organize project documentation, ensuring accuracy, confidentiality, and easy retrieval of files.
- Assist in the preparation of project reports, presentations, and correspondence for internal and external stakeholders.
- Coordinate logistics for project activities, including travel arrangements, venue bookings, and resource allocation.
- Monitor project timelines and deadlines, sending reminders and updates to team members as needed.
- Liaise with vendors, clients, and internal departments to facilitate smooth project execution.
- Manage office supplies and equipment inventory, placing orders and tracking deliveries.
- Support the onboarding process for new project team members, including setup of workstations and access to necessary tools.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in an administrative or project support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Trello, Asana).
- Excellent written and verbal communication skills in English.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.
- Familiarity with basic accounting or budget tracking is a plus.