job description
Join PT Suri Mutiara Jaya as a Professional Executive Secretary in our dynamic Bali office. We are seeking a highly organized, detail-oriented, and proactive individual to provide top-tier administrative support to our executive team. This role is perfect for candidates with a passion for efficiency, strong communication skills, and a commitment to maintaining the highest professional standards.
Based in the heart of Bali—with potential flexibility across Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you will play a pivotal role in ensuring smooth operations, managing schedules, and facilitating seamless communication within the organization. Your expertise will contribute directly to the productivity and success of our leadership team.
If you thrive in a fast-paced environment, excel in multitasking, and take pride in delivering exceptional administrative support, we invite you to apply and become a valued member of our growing company.
Responsibility
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries with discretion and efficiency.
- Organize and maintain confidential files, documents, and records, ensuring easy retrieval and compliance with company policies.
- Coordinate logistics for meetings and events, including venue booking, catering, and preparation of materials.
- Assist in the preparation of budgets, expense reports, and other financial documents as required.
- Liaise with other departments to ensure seamless communication and alignment on executive priorities.
- Anticipate the needs of executives and proactively address them to enhance productivity.
Qualifications
- Minimum of 2+ years of experience as an Executive Secretary, Administrative Assistant, or similar role.
- Exceptional written and verbal communication skills in both English and Indonesian.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- High level of discretion and professionalism in handling sensitive information.
- Proven ability to work independently, take initiative, and meet tight deadlines.
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field is a plus.
- Familiarity with office management software and tools is an advantage.