job description
Join Rhino Squad as a Podcast & Administrative Assistant and become an integral part of Cristy and Aggieâs dynamic team! This is a fantastic opportunity for a detail-oriented, tech-savvy professional to support their podcast workflow, manage CRM systems, and provide top-notch administrative assistanceâall while working remotely from the vibrant island of Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung).
In this role, youâll play a key part in ensuring smooth podcast operations, from coordinating guest interviews to managing follow-ups and maintaining organized records. If you thrive in a fast-paced environment, have a passion for podcasting, and excel at multitasking, this part-time position is perfect for you. Youâll work closely with Cristy and Aggie to streamline their workflow, enhance productivity, and contribute to the growth of their brand.
This role is ideal for someone who is proactive, highly organized, and comfortable working independently. Whether youâre managing schedules, updating CRM databases, or handling administrative tasks, your contributions will directly impact the success of their podcast and business operations. If youâre looking for a flexible, remote opportunity in Bali with a growing team, weâd love to hear from you!
Responsibility
- Coordinate podcast workflow, including scheduling guest interviews, managing recording sessions, and ensuring timely content delivery.
- Manage and maintain CRM systems (e.g., HubSpot, Salesforce, or similar) to track guest interactions, follow-ups, and engagement metrics.
- Provide dependable administrative support, including email management, calendar coordination, and document organization.
- Assist with podcast post-production tasks, such as editing show notes, uploading episodes, and distributing content across platforms.
- Conduct research on potential podcast guests, topics, and industry trends to support content planning.
- Monitor and respond to listener inquiries, feedback, and social media engagement in a professional manner.
- Prepare reports and analytics on podcast performance, guest engagement, and CRM activity for review.
- Collaborate with the team to brainstorm ideas for improving podcast reach and audience growth.
Qualifications
- Proven experience as an Administrative Assistant, Virtual Assistant, or similar role, with a strong understanding of CRM systems.
- Familiarity with podcast workflows, including guest coordination, scheduling, and content distribution.
- Proficiency in using CRM tools (e.g., HubSpot, Salesforce, Zoho) and basic knowledge of podcast hosting platforms (e.g., Anchor, Buzzsprout).
- Excellent organizational skills with the ability to manage multiple tasks and deadlines in a remote setting.
- Strong written and verbal communication skills in English, with a professional and friendly demeanor.
- Self-motivated, detail-oriented, and able to work independently with minimal supervision.
- Experience with basic audio editing (e.g., Audacity, Descript) or content management is a plus.
- Reliable internet connection and a quiet workspace for remote collaboration.