job description
Join Crystal Ocean View in the heart of Ubud, Bali, and step into a rewarding role as a Personal Secretary to the Owner. This is a unique opportunity for a detail-oriented, proactive professional who thrives in a fast-paced environment and enjoys travel. You’ll provide high-level administrative support while contributing to the smooth operation of a dynamic business in one of the world’s most inspiring locations.
At Crystal Ocean View, we value honesty, a positive attitude, and hard work. In return, we offer a competitive salary, attractive allowances, and a vibrant work culture surrounded by Bali’s natural beauty and creative energy. If you’re passionate about organization, communication, and making a tangible impact, this role is for you.
Note: This position may require occasional travel to support the owner’s schedule.
Responsibility
- Manage the owner’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle confidential correspondence, emails, and communications with professionalism and discretion.
- Prepare reports, presentations, and documents to support business operations.
- Coordinate with internal teams and external partners to ensure seamless workflow.
- Organize and maintain filing systems, both digital and physical, for easy retrieval.
- Assist with personal tasks for the owner, such as errands or event planning, as needed.
- Act as a liaison between the owner and stakeholders, ensuring clear and timely communication.
- Anticipate needs and proactively address administrative challenges to enhance efficiency.
Qualifications
- Proven experience as a secretary, personal assistant, or in a similar administrative role.
- Excellent written and verbal communication skills in English and Indonesian.
- Strong organizational and time-management abilities with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High level of integrity, discretion, and professionalism in handling sensitive information.
- Adaptability and willingness to travel occasionally as required by the role.
- Positive attitude, strong work ethic, and a proactive approach to problem-solving.
- Familiarity with Bali’s business landscape is a plus.