job description
Join KEDS Philippines as a Front Desk Assistant in the vibrant heart of Bali, Indonesia! This is your opportunity to play a pivotal role in ensuring smooth administrative operations while contributing to a dynamic and fast-paced work environment. As the first point of contact for visitors, employees, and stakeholders, you will embody professionalism, efficiency, and exceptional organizational skills.
In this role, you will perform a variety of clerical and administrative tasks to support multiple departments, ensuring seamless communication and workflow. Your ability to multitask, prioritize, and maintain a welcoming demeanor will be key to your success. Whether you're managing correspondence, coordinating meetings, or maintaining office supplies, your contributions will directly impact the productivity and positive atmosphere of our workplace.
If you thrive in a collaborative setting, have a keen eye for detail, and take pride in delivering high-quality support, we invite you to apply and become an integral part of our team in Bali’s most exciting business hubs.
Responsibility
- Greet and assist visitors, clients, and employees with professionalism and courtesy.
- Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
- Coordinate and schedule meetings, appointments, and conference room bookings.
- Maintain and organize office files, documents, and records for easy retrieval.
- Order, track, and distribute office supplies to ensure adequate stock levels.
- Assist in preparing reports, presentations, and other administrative documents.
- Handle data entry tasks and update internal databases with accuracy.
- Provide general administrative support to various departments as needed.
Qualifications
- Minimum of 1-2 years of experience in a front desk, receptionist, or administrative role.
- Excellent verbal and written communication skills in English.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- High attention to detail and problem-solving abilities.
- Customer service-oriented with a friendly and professional demeanor.
- Ability to work independently and collaboratively in a team environment.
- Basic knowledge of office management systems and procedures is a plus.