job description
Join One Outsource as an Administrative Assistant in the vibrant heart of Bali! This is your opportunity to play a pivotal role in ensuring seamless office operations while enjoying the islandâs inspiring work-life balance. Youâll provide essential administrative support, from document management to scheduling, helping our team stay organized, efficient, and ahead of the curve.
In this dynamic role, youâll be the backbone of daily operations, handling reporting, record-keeping, and coordination with precision and professionalism. Whether youâre a seasoned admin professional or an organized multitasker looking to grow, this position offers a chance to contribute to a fast-paced, international environment while developing valuable skills in office administration.
Based in one of Baliâs most sought-after locationsâCanggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badungâyouâll work in a collaborative setting that values efficiency, attention to detail, and proactive problem-solving. If you thrive in structured yet flexible workspaces and take pride in keeping things running smoothly, weâd love to hear from you!
Responsibility
- Manage and organize digital and physical documents, ensuring accurate filing and easy retrieval.
- Coordinate schedules, meetings, and appointments for team members and management.
- Prepare and distribute reports, presentations, and correspondence with a high degree of accuracy.
- Maintain up-to-date records, databases, and office systems to support operational efficiency.
- Handle incoming and outgoing communications, including emails, calls, and visitor inquiries.
- Assist in the preparation of office budgets, expense tracking, and procurement of supplies.
- Liaise with internal departments and external partners to facilitate smooth workflows.
- Proactively identify opportunities to improve administrative processes and implement solutions.
Qualifications
- Proven experience as an Administrative Assistant, Office Clerk, or similar role (1+ years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities with a keen eye for detail.
- Ability to multitask, prioritize tasks, and work under tight deadlines.
- Familiarity with office management software or CRM tools is a plus.
- High level of discretion and professionalism in handling confidential information.
- Adaptability and a proactive approach to problem-solving in a fast-paced environment.