job description
Are you a highly organized and proactive professional looking to provide top-tier administrative and lifestyle support? McMillan Woods is seeking a Personal Secretary & Administrator to join our dynamic team in Bali. This role offers a unique opportunity to work in a fast-paced environment, ensuring seamless operations and exceptional support to senior management.
As a Personal Secretary & Administrator, you will be the backbone of our administrative functions, managing schedules, coordinating travel, and handling confidential matters with discretion. Your ability to anticipate needs, solve problems, and maintain high standards of professionalism will be key to your success.
If you thrive in a role that requires meticulous attention to detail, excellent communication skills, and a proactive approach, we invite you to apply. Join us in Bali and take your career to the next level with a company that values excellence and innovation.
Responsibility
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Handle confidential correspondence, documents, and communications with discretion.
- Coordinate and organize events, meetings, and conferences, ensuring all logistics are seamless.
- Provide comprehensive administrative support, including preparing reports, presentations, and other business documents.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
- Oversee office operations, including supply management, vendor coordination, and facility maintenance.
- Assist with personal tasks as needed, such as managing household staff, errands, and lifestyle arrangements.
- Implement and maintain efficient filing systems, both digital and physical, for easy retrieval of information.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience as a Personal Secretary, Executive Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and confidentiality, with a professional demeanor.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Experience in managing travel arrangements, event planning, and office operations is highly desirable.