job description
Join KHK Group as a Personal Assistant to a C-Level Executive and play a pivotal role in ensuring seamless operations at the highest level of leadership. This position offers a unique opportunity to work closely with top executives, providing high-level administrative support, strategic coordination, and operational efficiency. Based in the vibrant and dynamic regions of Bali, you will thrive in a fast-paced environment while enjoying the island's unparalleled work-life balance.
As the right hand to our executive leadership, you will manage complex schedules, facilitate critical communications, and oversee key administrative functions. Your organizational prowess, discretion, and proactive approach will be instrumental in driving productivity and enabling our executives to focus on strategic decision-making. If you are a detail-oriented professional with a passion for excellence and a knack for anticipating needs, this role is your chance to make a significant impact in a prestigious organization.
At KHK Group, we value integrity, innovation, and collaboration. We offer a competitive salary, a supportive work culture, and the opportunity to grow alongside industry leaders. Apply today and take the next step in your career as a trusted executive assistant in one of Southeast Asia's most exciting business hubs.
Responsibility
- Manage and coordinate complex executive schedules, including meetings, travel arrangements, and appointments, ensuring optimal time management and prioritization.
- Serve as the primary point of contact for internal and external stakeholders, handling inquiries, correspondence, and communications with professionalism and confidentiality.
- Prepare and edit high-level documents, reports, and presentations, ensuring accuracy, clarity, and alignment with executive standards.
- Oversee administrative operations, including expense reporting, invoice processing, and office management, to maintain efficient workflows.
- Conduct research, compile data, and generate insights to support executive decision-making and strategic initiatives.
- Coordinate and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Liaise with other departments, senior management, and external partners to ensure seamless collaboration and alignment on key projects.
- Anticipate executive needs and proactively address challenges, demonstrating initiative and problem-solving skills in a dynamic environment.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field. Equivalent experience will also be considered.
- Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational and multitasking abilities, with a proven track record of managing complex schedules and priorities.
- Strong written and verbal communication skills, with the ability to draft professional correspondence and interact confidently with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- High level of discretion, integrity, and confidentiality when handling sensitive information.
- Proactive mindset with the ability to anticipate needs, solve problems, and work independently with minimal supervision.
- Flexibility to adapt to changing priorities and willingness to travel or work outside standard hours as required.