job description
Are you a highly organized and detail-oriented professional looking to support a dynamic team in a fast-paced environment? We are seeking a Personal Assistant & Purchasing Specialist to join our team in beautiful Bali. This role offers a unique opportunity to provide high-level administrative support while managing procurement activities for our organization.
As a Personal Assistant & Purchasing Specialist, you will play a crucial role in ensuring the smooth operation of our office and the efficient management of our purchasing processes. You will work closely with senior management, handling a variety of tasks that require discretion, excellent communication skills, and a proactive approach.
This position is ideal for someone who thrives in a multifaceted role and enjoys the challenge of balancing administrative duties with strategic purchasing decisions. If you are a self-starter with a keen eye for detail and a passion for organization, we would love to hear from you.
Responsibility
- Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, and handling correspondence.
- Coordinate and manage purchasing and procurement activities, ensuring timely and cost-effective acquisition of goods and services.
- Liaise with vendors and suppliers to negotiate contracts, terms, and pricing.
- Maintain accurate records of purchases, inventory levels, and supplier information.
- Prepare and process purchase orders, invoices, and other financial documents.
- Assist in the preparation of reports, presentations, and other business documents.
- Manage travel arrangements and logistics for senior management.
- Handle confidential information with discretion and professionalism.
Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Experience in purchasing, procurement, or supply chain management.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to work independently and as part of a team.
- High level of integrity and professionalism.