job description
Are you a detail-oriented professional with a passion for organization and efficiency? Philip Car Consignment is seeking a motivated Administrative Assistant to join our team in the vibrant and culturally rich environment of Bali. This is your opportunity to contribute to a dynamic workplace while enjoying the island’s unique work-life balance.
In this role, you will play a pivotal part in ensuring smooth daily operations, supporting our team with administrative tasks, and maintaining an organized and productive office environment. Whether you’re coordinating schedules, managing documentation, or liaising with clients, your work will directly impact our success.
We offer a competitive salary, a collaborative work culture, and the chance to grow within a forward-thinking company. If you thrive in a fast-paced setting and take pride in delivering exceptional support, we’d love to hear from you!
Responsibility
- Manage and organize office correspondence, including emails, letters, and internal communications.
- Coordinate schedules, meetings, and appointments for senior staff and teams.
- Maintain accurate and up-to-date filing systems, both digital and physical.
- Prepare and edit documents, reports, and presentations with a high degree of accuracy.
- Assist in the preparation of invoices, expense reports, and other financial documentation.
- Handle incoming and outgoing calls, directing inquiries to the appropriate departments.
- Order and manage office supplies, ensuring inventory is well-stocked.
- Provide general administrative support to ensure efficient office operations.
Qualifications
- Proven experience as an Administrative Assistant or in a similar role (minimum 1-2 years preferred).
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.
- Familiarity with basic bookkeeping or financial software is a plus.
- Professional demeanor and strong interpersonal skills for client and team interactions.