job description
Are you an organized, proactive, and detail-oriented professional looking to make a significant impact at a dynamic company? Customind Lab Sdn Bhd is seeking a highly motivated Personal Assistant to join our team in Kuala Lumpur. In this pivotal role, you will act as the primary point of contact and administrative backbone for our daily operations.
The ideal candidate will possess exceptional communication skills, a knack for multitasking, and the ability to anticipate needs before they arise. You will work closely with management to streamline workflows, manage complex schedules, and handle essential correspondence, ensuring that our business environment remains efficient and professional. If you pride yourself on being the person who keeps everything running smoothly behind the scenes, we would love to meet you.
Responsibility
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Serve as the primary point of contact for internal and external correspondence, including emails and phone calls.
- Coordinate office administrative tasks to ensure seamless daily operations.
- Prepare reports, presentations, and meeting minutes with high attention to detail.
- Handle confidential information with utmost discretion and professional integrity.
- Support management with special projects, research, and ad-hoc administrative requests.
- Maintain physical and digital filing systems for efficient retrieval of documentation.
Qualifications
- Diploma or Degree in Business Administration, Office Management, or a related field.
- Minimum 1-2 years of experience in an administrative or personal assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Exceptional verbal and written communication skills in English and Malay.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Self-starter attitude with a high level of proactiveness and problem-solving abilities.
- Professional demeanor and the ability to maintain composure under pressure.