job description
Join Total Outsource Management, a leading provider of outsourced automotive solutions, as a Parts Administrator in the vibrant and growing automotive industry of Bali. This is an exciting opportunity to play a key role in managing inventory and supporting service centre operations in one of Indonesiaâs most dynamic regions. If you have a passion for precision, organization, and automotive operations, this role offers a chance to grow your career in a fast-paced and rewarding environment.
As a Parts Administrator, you will be responsible for ensuring the smooth flow of parts and inventory, supporting service technicians, and maintaining accurate records. Youâll work closely with the service team to ensure that parts are available when needed, minimizing downtime and maximizing efficiency. This role is ideal for someone who thrives in a structured yet dynamic environment and is eager to contribute to the success of a high-performing team.
Baliâs automotive sector is expanding rapidly, and this role offers the opportunity to be part of a growing industry while enjoying the unique lifestyle and culture of the island. Whether youâre based in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, youâll find a supportive work environment with opportunities for professional development and career advancement.
If youâre detail-oriented, organized, and passionate about automotive operations, weâd love to hear from you. Apply now and take the next step in your career with Total Outsource Management!
Responsibility
- Manage and maintain accurate inventory records for automotive parts and supplies, ensuring stock levels are optimized and discrepancies are resolved promptly.
- Coordinate with service technicians to ensure timely availability of parts, minimizing downtime and enhancing service efficiency.
- Process orders, returns, and transfers of parts, ensuring all transactions are documented and tracked accurately.
- Liaise with suppliers and vendors to negotiate pricing, place orders, and resolve any issues related to parts delivery or quality.
- Generate and analyze reports on inventory levels, usage trends, and stock movement to support data-driven decision-making.
- Assist in conducting regular inventory audits to ensure accuracy and compliance with company policies and procedures.
- Provide administrative support to the service centre, including preparing documentation, updating records, and assisting with customer inquiries.
- Maintain a clean and organized parts storage area, ensuring all items are stored safely and labeled correctly.
Qualifications
- Minimum of 2 years of experience in parts administration, inventory management, or a related role within the automotive industry.
- Strong organizational skills with a keen eye for detail and accuracy in record-keeping.
- Proficiency in using inventory management software and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent communication skills, both written and verbal, with the ability to liaise effectively with team members, suppliers, and customers.
- Ability to work independently and as part of a team in a fast-paced environment.
- Basic understanding of automotive parts and terminology is a plus.
- High school diploma or equivalent; additional certification in inventory management or automotive technology is advantageous.
- Fluency in English; knowledge of Bahasa Indonesia is a bonus.