job description
Are you a highly organized and proactive professional looking to support top-level executives in a dynamic corporate environment? RBS UNIVERSAL GRAINS TRADER CORPORATION is seeking a detail-oriented Executive Assistant to provide high-level administrative support to our President and executive team. This role is perfect for individuals who thrive in fast-paced settings, possess exceptional communication skills, and are committed to ensuring seamless operations at the executive level.
As an Executive Assistant, you will serve as the primary point of contact for internal and external stakeholders, manage complex calendars, coordinate meetings, and handle confidential information with discretion. Your ability to anticipate needs, solve problems efficiently, and maintain professionalism under pressure will be key to your success in this role.
Join our team in beautiful Bali and contribute to the growth of a leading corporation in the grains trading industry. We offer a competitive salary, a collaborative work environment, and opportunities for professional development.
Responsibility
- Manage and maintain the President’s and executive team’s calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with discretion and maintain the highest level of professionalism.
- Assist in the preparation of financial reports, budgets, and other administrative tasks as needed.
- Liaise with other departments to ensure smooth operations and effective communication across the organization.
- Anticipate the needs of the executive team and proactively address potential issues before they arise.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle sensitive information with confidentiality and discretion.
- Proactive mindset with the ability to anticipate needs and solve problems independently.
- Experience in the grains trading or agricultural industry is a plus.