job description
Join Wesley Methodist Church as a Part-Time Administrative Executive and play a pivotal role in supporting the operational and administrative functions across three key ministries. This position offers a unique opportunity to contribute to meaningful community work while gaining valuable experience in a dynamic, faith-based environment.
Based in the vibrant and culturally rich region of Bali, this role is ideal for detail-oriented professionals who thrive in collaborative settings. You will work closely with ministry leaders to ensure smooth day-to-day operations, enabling the church to focus on its mission of service and outreach.
We are seeking a proactive and organized individual who can manage multiple tasks efficiently, from coordinating schedules to maintaining records and facilitating communication. If you are passionate about administration and want to make a difference in a supportive, values-driven organization, this role is for you.
Responsibility
- Provide comprehensive administrative support to three key ministries, including scheduling, correspondence, and document management.
- Coordinate meetings, events, and ministry activities, ensuring all logistical arrangements are in place.
- Maintain accurate records, databases, and filing systems for easy retrieval and compliance.
- Assist in the preparation of reports, presentations, and other materials for ministry leaders and stakeholders.
- Manage incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and discretion.
- Liaise with volunteers, staff, and external partners to facilitate smooth ministry operations.
- Monitor and order office supplies, ensuring adequate stock levels for all ministries.
- Support budget tracking and expense reporting for assigned ministries as needed.
Qualifications
- Minimum Diploma in Business Administration, Secretarial Studies, or related field; Bachelor’s degree is a plus.
- Proven experience in administrative support, office management, or a similar role, preferably in a non-profit or faith-based organization.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is advantageous.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.
- Alignment with the values and mission of Wesley Methodist Church is highly desirable.